Greengates Properties
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Our fees

This is every fee we charge landlords, and the only payments we're allowed to ask tenants for. If it isn't listed here, we don't charge for it.

Download the fee schedule (PDF)October 2026 edition

Landlord services

Our two lettings services, and the other things landlords ask us for most. Managed is what we recommend.

Managed (our recommendation)75% of the first month's rent up front (minimum £395) for each new tenancy, then 12% of the monthly rent (minimum £85 a month)Advertising and finding the tenant; referencing; setting up the tenancy; collecting the rent every month; arranging repairs with our contractors, up to £250 per item without needing to ask you; tracking certificates and deadlines, with reminders; keeping the paperwork right as the rules change; your landlord portal for statements, documents and maintenance.
Let onlyFirst month's rent (minimum £699.95) for each new tenancyAdvertising and finding the tenant; referencing; setting up the tenancy. After move-in, the tenancy and the paperwork are yours to handle. Utility and council tax changeover is not included and can be added from the list below.
Tenancy Health CheckFreeAbout 45 minutes going through your tenancy paperwork and rent, so you know exactly where you stand.
Tenancy takeover£397 per property, plus £75 for each compliance problem we fixTaking over a tenancy that's already running: checking every document, fixing what's missing, and moving the file onto our systems. The £75 is only charged for each problem we actually put right.
Renters' Rights Shield™From £199Bringing a tenancy's paperwork into line with the rules in force now. We confirm the exact price in writing before any work starts.
Tenancy Reset System™From £400Putting a tenancy that has gone wrong back on track. We confirm the exact price in writing before any work starts.
UKVI accommodation reportsQuoted per reportPriced on the property and the report needed. We confirm the price in writing before we start.
Portfolio sales, off or on marketNo sales feeSelling your rental property through us.

Optional extras

Add any of these to either service. We only charge for one when you ask for it, or when our terms say it applies. Where a price is quoted per case, we confirm it in writing before we start.

Compliance13 items
Deposit registration£60For let only landlords: registering the tenant's deposit with the Deposit Protection Service (DPS) and giving the tenant the information the law requires. Included in our managed service.
Right to Rent follow-up checks£39.95 a yearRepeating the Right to Rent check when a tenant's permission to stay is time-limited, and keeping the evidence.
Identity and sanctions checks£25 per personVerifying who a tenant or guarantor is and checking them against the sanctions lists, with a record on file.
Selective licence application£349.95 per propertyPreparing and submitting the council licence application for you. The council's own licence fee is extra.
Licence renewal administration£199.95Handling the renewal when a licence runs out, including the council's forms and documents.
Contractor vetting£100 per contractorChecking a contractor you want to use: insurance, qualifications and references, with a record on file.
Gas safety certificate (CP12)£80Arranging the yearly gas safety check and certificate with a Gas Safe registered engineer.
Electrical safety report (EICR)£120Arranging the electrical inspection and report the law requires at least every five years.
PAT testing£60Testing the portable electrical appliances you supply with the property, with a record for each.
Energy Performance Certificate (EPC)£85Arranging an EPC for the property.
Legionella risk assessment£85Checking the water system for legionella risk, with a written record.
Smoke and carbon monoxide alarms£35 per alarmSupplying and fitting each alarm.
Licensing compliance audit£149.95 per propertyChecking the property against its licence conditions and the housing health and safety rating system, with a written report.
Looking after the tenancy13 items
Mid-tenancy inspection£120 per inspectionVisiting the property during the tenancy and sending you a written report. Managed properties get one every six months unless you opt out in writing (email is fine). If you opt out, you send us your own detailed report every six months to our inspection specification, which you can ask us for at any time.
Check-out inspection£99.50Inspecting the property at the end of the tenancy against the inventory, with a written report.
Interim or requested visit£79.95An extra visit between inspections, when you ask for one or something needs checking.
Void property inspection£49.95Checking the property while it's empty between tenancies.
Insurance or lender report£59.95A written report on the property for your insurer or mortgage lender.
Deposit dispute representation£79.95Preparing and sending your evidence if a deposit dispute goes to the scheme's adjudicator.
Rent arrears escalationQuoted per caseChasing arrears beyond the routine reminders, including formal letters and referral where needed.
Rent increase notice (Section 13)£125 per noticePreparing and serving the formal rent increase notice, with the market rent evidence to back it up.
Rent increase tribunal responseQuoted per casePreparing your evidence and response if a tenant takes a rent increase to the tribunal.
Pet request handling£75 per requestDealing with a tenant's request to keep a pet: the written response, any conditions, and the paperwork.
Section 8 noticeQuoted per noticePreparing and serving a possession notice on the right grounds.
Court attendance£500 per hearingA member of the team attending court on your behalf for a possession or arrears hearing.
Bailiff attendance£250 per appointmentAttending the property with the bailiffs on the day of eviction.
Repairs and larger works8 items
Routine repair coordinationIncluded in Managed, up to £250 per itemArranging day-to-day repairs. Anything over £250 we check with you first.
Multi-quote management£35 per set of quotesGetting and comparing more than one quote for a job when you ask for it.
Refurbishment or large works oversight10% of the total cost of the worksPlanning, instructing and checking larger works on your behalf.
Post-works quality check visit£49.95Visiting to check a job was finished properly before the invoice is settled.
Access management£35Arranging and attending access for a contractor, surveyor or inspector.
Void management£50 per visitLooking after an empty property between tenancies: checks, post and keys.
Insurance claim handling£95 set-upOpening and managing a claim with your insurer, including the paperwork and contractor liaison.
Property staging or sale preparationFrom £150Getting the property ready to let or sell: presentation, photos and small fixes. We confirm the price in writing first.
Money and your portfolio8 items
Annual tax summary£45A yearly statement of rent received and costs paid, ready for your tax return.
Non-resident landlord (NRL) reporting£60The quarterly and annual returns HMRC requires when a landlord lives abroad.
Service charge or ground rent payment£25 per transactionPaying a service charge or ground rent on your behalf from rent received.
Quarterly portfolio performance review£149.95 per sessionSitting down with you each quarter to go through rents, costs, voids and what to do next.
Consolidated portfolio reporting£95 per reportOne report covering every property you hold with us.
Investment or yield consultation£95 per sessionWorking through the numbers on a property you're thinking of buying, keeping or selling.
Portfolio health check (annual)£249.95 per portfolioA yearly review of every property's paperwork, rent and performance, in writing.
Rent guaranteeQuoted per propertyInsurance that pays the rent if the tenant doesn't. Priced on the tenancy.
Administration6 items
Compliance pack creation£55Putting every certificate and document for a property into one organised pack.
Duplicate statements or document retrieval£25Finding and resending statements or documents from our records.
Ownership or Land Registry check£25Confirming the title and ownership of a property, including the Land Registry fee.
Contractor invoice collation£20Gathering contractor invoices for a period into one set, for your accounts or insurer.
Custom letters or notices£30Drafting and sending a letter or notice to a tenant that isn't part of our routine service.
Key cutting£10 per keyCutting extra keys, plus the cost of any special security keys.
Utilities and the council5 items
Utility account changeover£75 per utilityTelling the gas, electricity or water supplier who's responsible and from when, with meter readings.
Council tax changeover£45Telling the council who's liable for council tax at the start or end of a tenancy.
Broadband or TV licence set-up£35Arranging a broadband connection or TV licence for the property.
Meter reading evidence£25Dated, photographed meter readings at move-in or move-out.
Energy supplier dispute handlingQuoted per caseTaking up a billing or supply dispute with the energy company on your behalf.
Bundles4 items
Compliance Pack£350Gas safety certificate, EICR, EPC, and smoke and carbon monoxide alarms, arranged together.
Tenant Turnover Pack£199Check-out inspection, a void visit and the utility changeover, when one tenant leaves and the next arrives.
Portfolio Health Pack£249Licence renewal administration and a portfolio performance review.
Ready-to-Let Pack£225Inventory, deposit registration and the Right to Rent check, before a new tenant moves in.
Other charges in our terms6 items
Empty property management£100 a month, plus a £300 floatKey holding, a weekly check and minor repairs while the property is empty.
Deposit statutory declaration£30Arranging a sworn statement when the other party to a deposit can't be contacted.
Ending our agreement after move-in1.5 times the final month's rentOnly if you end our agreement after a tenant we found has moved in.
Pulling out after accepting an offerOur reasonable costs, minimum £395Only if you withdraw after accepting a tenant's offer. Not charged if their references fail or they pull out.
Ending a licence we hold for you£450Only if we hold the property licence for you and have to give it up because the licence conditions were broken.
Work outside our services, by the hour£50 an hour (team), £75 (manager), £150 (director); 1.5 times that outside office hoursAnything you ask us to do that isn't covered by a service or a fee above. Outside office hours means evenings, weekends and bank holidays. We agree the time in writing first.

Tenant fees

We don't charge tenants for viewings, referencing, setting up the tenancy or checking out. These are the only payments we can ask for, and the most we can charge.

Holding depositNo more than one week's rentReserves the property while referencing is done. Refunded, or put towards the first month's rent, unless the law allows us to keep it.
Tenancy depositNo more than five weeks' rentSix weeks' rent if the annual rent is £50,000 or more. Protected in a government-backed scheme.
Rent in advanceNo more than one month's rentOnly asked for once the tenancy agreement has been signed.
Change of sharer£50, or reasonable costs if higherOnly when the tenant asks to change or add someone on the tenancy.
Late rentInterest at 3% above the Bank of England base rateOnly on rent more than 14 days late, and only if the tenancy agreement says so.
Lost keys or security devicesThe reasonable cost of replacing themOnly if the tenancy agreement says so.

Redress scheme: The Property Ombudsman. Client money protection: UKALA Client Money Protection (Total Loss scheme), membership number 181505. Certificate · Complaints procedure · Fee schedule (PDF)

Last checked: 30 September 2026.

If you're not sure what your property needs, book a free Tenancy Health Check and we'll go through it with you.